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RI-13-074 Administrative Support Assistant (OA)

Company Name:
Department of Defense
Current Rhode Island Army National Guardsmen, E-6/SSG and below Temporary NTE 30 Sept 2013 Full Time
Rhode Island National Guard
The Rhode Island National Guard traces its history from the first colonial defensive force established in the town of Portsmouth, Rhode Island in 1638. Today, the Rhode Island National Guard consists of dedicated men and women, prepared to serve our State and Nation in a variety of military specialties.
NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted position that requires membership in a compatible military assignment in the Rhode Island Army National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment.
TEMPORARY TECHNICIAN APPOINTMENT/TEMPORARY PROMOTION . Selected individual MAY receive a temporary technician appointment or temporary promotion/reassignment. Persons appointed with temporary status MAY be separated when their services are no longer needed. If a permanent/indefinite excepted status employee at the same grade level as this announcement is selected, Nature of Action will be Reassignment; tenure will not change . If a permanent/indefinite excepted status employee is selected at a higher grade, Nature of Action MAY be Temporary Promotion. This temporary technician appointment/temporary promotion is NTE 30 September 2013initially, unless mission requirements dictate an extension accordingly. Permanent Appointment will require competitive procedures.
Veteran''s Preference does not apply to the National Guard Excepted Service.
Permanent Change of Station (PCS) relocation allowance NOT authorized.
This position is located in the Joint Forces Headquarters--State, Logistics Directorate (J-4/G4). The purpose of the position is to provide a variety of administrative support, technical assistance, and participation in the management of an Army National Guard (ARNG) Maintenance and/or Logistics office by applying a good working knowledge of maintenance and/or logistics mission and programs. Knowledge of Office Automation (OA) systems to use several types of software for various office needs is required.
Must be a current member of the RI Army National Guard. Temporary Appointments/Temporary Promotions are time-limited and are not subject to MOS or unit of assignment criteria Appointment is contingent upon results of Protocol B Physical Exam. Background Criminal Investigation required prior to appointment. Must have a valid state driver''s license.
Brief Description of Duties: Advises regarding the practical and technical aspects of office administration, to include budgeting, purchasing, supply, personnel, word processing, and files management; and performs staff support work in each of these areas.
Updates the office''s supply sources; purchases supplies, equipment, and services through open market purchase by blanket agreement, cash or field purchase order, or similar methods; processes and tracks purchase documents;
Collects data for the office-operating budget, reviews submissions for proper format and compliance with budget requirements, and consolidates material into an annual office budget. Sets up controls to monitor expenses during the year; and recommends budget adjustments including restructuring budget allocations or work plans to deal with changing situations such as varying costs for equipment parts, or services, and changes in the availability of funds. Maintains and transfer funds between several unrelated appropriated fund accounts and several revolving fund accounts. The accounts are subject to different regulations and procedures.
Serves as the Records Management Coordinator for the organization. Ensures subordinate activities maintain official files in accordance with regulatory and published guidance. Provides instructions to personnel to ensure that the records program is executed properly. Provides for control of classified documents for the organization. Insures that documents are properly logged and safeguarded. Tracks virtually all financial, personnel, supply, and other administrative transactions as the documentation flows through the office in both electronic form and on paper. Maintains and revises the office filing system.
Collects maintenance and/or logistics program information from personnel, enters it into electronic or manual information systems, and searches for it as requested; schedules use and maintenance of computer equipment; enters and retrieves information from a variety of systems; and helps field office employees to use the various computer systems.
GENERAL EXPERIENCE:
Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems
SPECIALIZED EXPERIENCE: Do you possess at least 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control.
MILITARY REQUIREMENTS: Employment in this position requires membership in theRhode Island Army National Guard.
Military Grades: E-6/SSG and below
Substitution of education for specialized experience: High school graduate or the equivalent may be substituted for 3 months of specialized experience. Education in schools above the high school level may be substituted for experience on the basis of one academic year of study (i.e. 36 weeks of substantially full time study, or 30 semester hours, or the equivalent) for 12 months of the required experience. For experience required in excess of 24 months, education in schools above the high school level may be substituted at the rate of one academic year of education for 6 months experience.
__ Note to Incentive Recipients:__ Service members who accept a temporary or full-time federal technician position and are currently in receipt of an incentive such as a bonus, student loan repayment, or Select Reserve GI Bill _may be subject to suspension of the incentive or termination with recoupment of the incentive._ _ _ Applicants in receipt of a military education/recruitment incentives are strongly encouraged to contact their unit representative or the Education and Incentives Office for Specific details regarding incentive termination or recoupment action. The Army Education Office can be contacted at /4039 or the ANG Retention Office Manager can be contacted at .
Requirements:
Incumbent must maintain membership in the Rhode Island Army National Guard.
Participation in direct deposit is mandatory.
Valid state driver's license for the state in which they live or are principally employed.
For positions requiring a security clearance the applicant must possess or be able to obtaina clearance within one year of appointment.
Background Criminal Investigations (BCI)are requiredfor federal employment.
Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The rating you receive is based on your responses to the questionnaire and supporting documents. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.
To be considered for this position, applicants are required to submit a resume, the on-line questionairre and other supporting documentation, as appropriate.
Resume
OF 306
Copy of Transcripts (if qualifying based on education)
To submit the documents requested follow the instructions below: Yourresume or any other written format you choose to describe your job-related qualifications. Your document(s) can be submitted electronically using the document upload process or by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.
Note: Please ensure that your resume contains the basic information outlined under the Applying for a Federal Job link: #icc
To apply for this position, you must submit a complete application (See "Required Documents" section below) by 11:59 PM (EST) on Thursday, May 22, 2014.
To begin the process, click the "Apply Online" button to create an account or log in to your existing USAJOBS account and either create or upload a resume. You will then be redirected to the Application Manager / to finish the application process. Ensure that you click both _Finish_ and _Submit_when you are done. Your Online Qualifications Questionnaire is not processed - and your r sum is not attached - until you click the _Submit_ button, even if USAJOBS says it sent your r sum . Mailed/emailed applications will not be accepted. Note: To update, correct or check your application status, simply visit the Application Manager / and use the Vacancy Identification Number 888927.
If you cannot apply online ,
To fax supporting documents you are unable to upload:
1. Complete this FAX Cover Page using the following Vacancy ID number: 888927.
2. Fax your documents to .
3. Please retain your fax confirmation in the event you may need to validate your submission.
To be considered for this position, applicants are required to submit a resume, the on-line questionnaire and other supporting documentation, as appropriate.
Resume
OF 306
Copy of Transcripts (if qualifying based on education)
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made, you will may be referred to the hiring official for further consideration and possible interviews. You will be notified by email as to the status of your applicaiton after each step is completed.
Thank you for your interest in the Rhode Island National Guard.
The Federal government offers a number of exceptional benefits to its employees. The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.
Main site for new federal employees -
Leave - Most Federal employees earn both annual and sick leave. For additional information visit:
1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
2. Please do not send/fax/courier/email any applications or resumes to the National Guard Human Resource Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resource Office can only process materials received through USA Jobs.

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